Please read all the conditions carefully before completing the application form to make sure you fit the criteria and what your obligations and responsibilities are.
The opportunities the event offers are:
The categories are as follows, please select the category that best fits your situation:
Artists who have work in a Exhibition Space do not need to be in attendance for the Art Trail. However, we do recommend that Exhibition Spaces have artists on site for the Art Trail where possible.
Artist in Studio
Artist in Shared Space (formally Hub)
Exhibition Space (formally Gallery, Art Society/Guild)
Payment: Applicants will be invoiced on confirmation of their application being accepted.
All fees must be paid within seven days from the date of the invoice, unless by prior arrangement.
Health and safety plan: To participate in the Art Trail you must complete a health and safety plan for the visitors who will visit during the Art Trail. A Health and Safety plan template can be provided but other templates may be used.
Site check: All venues new to the Art Trail, including Shared Spaces and Exhibition Spaces sites, will be quality assessed and vetted with a full health and safety check.
Previous participants’ sites may also undergo a health and safety check.
All Art Trail sites must be safe for visitors, trip hazards removed or mitigated, electrical cords secured, chemicals and toxic work materials removed or locked securely. Sharp or dangerous
See Categories (above) for definitions of Artist in Studio, Artist in Shared Space and Exhibition Space.
Artwork: Quality artwork in whatever medium involves high creativity, originality, and technical skill. Generally individual pieces are unique, or the original/design template (e.g., as for printing, photography, or digital imagery, or printed art) is unique. Artists may be asked to provide images of their artworks before being accepted. Artists may include reproductions of their original artworks e.g., cards or photographic prints.
Kāpiti Coast artist: Artists in Studios and Artists in Shared Spaces must live or work predominantly in the Kāpiti Coast (Paekākāriki to Ōtaki) producing a significant part (60% or
more) of their artwork in the Kāpiti Coast District. (This can mean 60% of output or of the artist’s process).
Quantity: All Art Trail participants undertake to have a sufficient amount of artwork on display for the duration of the Kāpiti Coast Art Trail to ensure a good visitor experience.
Support Team: All Artist in Studio, Shared Spaces and Exhibition Spaces are encouraged to have extra people on site to manage visitors and sales over the duration of the Art Trail to support a great experience.
New participants: All new Art Trail participants will undergo a health and safety assessment for their site. Guidance with site set-up can be provided.
Applications: Council has the discretion to accept applications on a case-by-case basis, and to change the nominated category if required.
Permission: Artists agree to give Kāpiti Coast District Council permission to use information and images provided (by the Artist (in Studio and Shared Spaces), Exhibition Space Manager) to promote the Art Trail and the artwork of any individual artists or Art Trail site. The Council will also store this information for use in future promotions of arts on the Kāpiti Coast.
Images: Artists agree to provide images to be used in the Art Trail Guide and website as well as to be used to promote the event on social media and in print. Images that do not meet the following criteria will not be used.
The images must be:
Self-promotion: All participants agree to help promote the Art Trail and self-promote for the purposes of the Art Trail. Advice for supporting self-promotion, especially social media and digital channels can be provided.
Visitor numbers: All participants are to keep a record of the number of visitors to the site for each day of the Art Trail and provide the total to the Council after the Art Trail.
Standard: Artwork should be original, good quality, and professionally presented. See above for definition of “artwork”.
Exhibition spaces (Galleries and Art Societies/Clubs/Guilds): should ensure most of the artworks in their venue are by Kāpiti Coast Artists but can include artists from elsewhere. Gallery/Art Society/Club/Guild Managers are expected to vet the quality and eligibility before accepting artists and their work and take responsibility for managing the venue.
Responsibilities for shared venues: Artists in Shared Space, Established Art Galleries, Art Societies/Clubs and Guilds are responsible for arranging the venue, additional publicity for the venue, payment options such as EFTPOS machines, and are responsible for the health and safety conditions for the venue.
Shared Space Coordinator: For ease of communication a nominated Coordinator may be identified for Shared Space sites. This may be one of the artists in the space or may be another person.
Insurance: Participants are responsible for their own insurance arrangements. Participants agree to indemnify and hold harmless Kāpiti Coast District Council, its employees, officers, volunteers and other helpers from any and all claims, actions, demands or other proceedings arising out of any act or omission by the participant relating to the Art Trail.
Application decision: The Kāpiti Coast District Council’s decision on each application is final and no correspondence will be entered into.
Proof of work: Applicants may be asked to provide evidence that they live and/or produce artwork in the Kāpiti Coast as per the criteria.
Dishonesty: Council hold the right to decline applications for lack of honesty and disrespectful behaviour.
Feedback survey: all Art Trail participants will complete a feedback survey provided by the Kāpiti Coast District Council and return this to the Kāpiti Coast District Council within the required timeframe.
Application fee: Invoices will be issued on confirmation of an application being accepted. The Art Trail participant must pay the application fee within seven days of the date on the invoice.
Payment plans can be arranged by agreement.
Browser requirements: We use Google Maps to display artist locations. This requires a modern browser. To the best of our knowledge, current Chrome, Edge, and Firefox all support the full set of Google Map features. Since browser versions prior to that were released several years ago, they are currently not supported for use with the Google Maps.
I agree to the general terms and conditions as stated in this document.
I confirm I live and/or have a studio and produce a significant part (60% or more) of my artwork in the Kāpiti Coast District.
I understand that:
Shared Space Coordinator
I confirm I have the consent of each artist exhibiting in this Shared Space to provide their information and images to the Council for these purposes.
Shared Space Artist
I agree to the general terms and conditions as stated in this document.
I understand that each venue in this category is responsible for selecting their own artists/exhibition. The selection will showcase Kāpiti Coast-based artists during the Kāpiti Coast Art Trail, in accordance with the Art Trail mission to celebrate the arts on the Kāpiti Coast and for participation of emerging and established artists.
I confirm that the artist(s) and their artwork that will be in the exhibition during the Arts Trail live and/or mainly work and/or have a studio in the Kāpiti Coast district (or if exhibited posthumously, lived and/or worked in the Kāpiti Coast).
I understand that the following will be considered when assessing my application: